5 Professional Reasons to Hire a Proofreader

Freelancers in the literary field have been getting a bad rap lately due to so many people taking on the challenge of accomplishing freelance work on the side. This may seem like a good idea at first, but it can swiftly go wrong and make a freelancer unreliable because deliveries aren’t on time and they do not have a web presence because they feel they don’t have the time to create one. Not to mention the internet, and the freelance platforms within it, are filled with “professionals” who are just looking to make a quick buck instead of genuinely caring about their client’s needs. However, out of a handful of people online who are not truly dedicated to their craft, there are HUNDREDS of genuine professionals out there who have taken the time to dedicate their lives to providing top-notch service. How do I know this? I am one of them. And I am here to put all your worries and concerns at ease by explaining why so many business owners, and freelance writers, are looking to hire a proofreader. Your happiness is my top priority! Always.


1. First- Rate Content Proves Your Credibility As An Author Or Business Manager

When potential clients are browsing your website, or reading your manuscript, they are often nervous about making the right decision on who to trust and invest their time and hard-earned money in. So they are constantly on the lookout for any scams or signs of unreliability. When a person sees obvious spelling errors, or missing words, in any kind of written work published by those who say they are professionals, their “Spidey-sense” starts tingling. Quickly written, unpolished work, if a famous quality among scammers and those who are not completely committed to their clients. But, when you submit clean, polished, clear information that is easy to understand, your credibility is instantly boosted. Potential clients will view this as a sign of a committed, trustworthy, professional that cares about their goals.


2. Friends & Family Often Do Not Catch Important Errors Due To The Lack Of Proofreading Knowledge

“I’m great with words and grammar! Don’t waste money when you can get something done for free.” I have witnessed this first-hand from an acquaintance who was convincing a mutual friend of ours to send him their manual he was preparing for self-publication. Our friend was ecstatic and immediately handed over his creation. A few days later, I contacted the author to see how the proofreading was going. He informed me that he had already published the work online and was anxiously awaiting sales. Upon his first sale, he was so thrilled that he sent me a copy for free. At the time of reading it, I found a TON of errors that are often missed by an untrained eye. The manual was eventually taken down because of negative reviews for the “lack of quality in the work.”

Those who purchase written works may not necessarily be editors or proofreaders, but they do keep themselves sharp for any flaws that could potentially ruin their investment. This means that despite not being literary professionals, they will know enough to realize that their investment’s true quality was not considered.

A friend can be a great writer and editor and still not possess the eyes of a proofreader, (Editing and proofreading are different) this is through no fault of their own. The rules of grammar and punctuation are constantly changing and the rules you learned in school are not always going to be correct currently. Another huge disadvantage is that you are close to the project. Deep down inside, friends and family, get overly excited to see their loved one’s work in print, that they miss crucial errors.

What a lot of people don’t realize is that proofreading requires training. It is a task that requires champion notetaking, mass amounts of research and the ability to hone your eagle-eyes.

3. Deciding to NOT Invest In Professional Help Can Be More Costly Than Making The Actual Investment

As you read from the example above, published work that has not been thoroughly proofread can lead to the loss of clients and customers. Clients/buyers are what fund your business. And when you lose business, you lose money. It is that simple. Submitting quality works are the best and easiest way to ensure you gain profits and relationships.

By investing in a proofreader to monitor/increase the quality of your submissions, you will receive a great ROI!


4. Having A Professional Proofreader “On Staff” Is More Reliable/Convenient Than Struggling To Proofread Important Documents/Manuscripts By Yourself 

When you find a professional proofreader, you trust, hiring them as part of your staff, or contracting them for temporary work, will lead to your content being published faster and more easily. The stress will be off your shoulders by not having to worry about missing spelling mistakes, grammar rules, punctuation rules or formatting errors. A proofreader will take care of all of this for you and more!


5. Investing In A Proofreader Can DOUBLE Your Income

When customers see quality content posted online, or printed in a manuscript, they will be inclined to look you up further. Once they do business with you and are more than satisfied with your services, a ripple effect will be created. One customer will share your services with a friend. Their friend will share their positive experience with their friends and the ripple grows bigger and bigger.

For online content, most proofreaders charge $8/page. If you have a piece of written work that was three pages long, the cost of having it proofed would be $24. And for $24 you have the potential to receive double the amount of customers, which will double your income through what I call, “the ripple effect.”

So in the long run — hiring a proofreader is a lot more affordable and beneficial than you think!

Have more questions about proofreading? Click Here to contact me directly. I am always happy to speak with you.


8 thoughts on “5 Professional Reasons to Hire a Proofreader”

  1. Hey Darcy,

    great tips there on the topic of hiring a proofreader. #2 was the most surprising to me. Maybe not surprising, but I think it is something many, many people will fall for: Ask friends and family to scan a document for errors. I certainly did that myself! And, as an amateur, it can be hard to see the difference in how proofreaders actually read a document and find errors vs. a “normal reader”. What would you say is the major difference? Is it “just” experience, or are there special techniques involved?

    And (I hope that isn’t offensive, but I’m really curious): How does a software like Grammarly, for example, compete against a professional proofreader? What are the advantages and disadvantages? Or is something that, from a professional point of view, is nothing you would even put in close comparison?

    All the best,

    1. Hi Chris,
      These are all great questions. Don’t worry. None of them are offensive. When it comes to friends and family, it boils down to training. Most people will just look for spelling errors rather than grammar, punctuation, double words or words that sound the same but mean different things. Not to mention rules that have been outdated. You will not catch these unless you study up on writing and grammar regularly. When it comes to programs like Grammarly, there is no comparison to the trained human eye. 🙂

      Spell check programs run by algorithm and will suggest words/spelling that doesn’t fit or try to force you to put a comma where it doesn’t belong. These programs will also NEVER catch rules for italicization and document formatting. So if you are writing an article and you mention the name of a book but forget to italicize the title — Grammarly will not catch this and publishers will be very unimpressed. Creators of these programs say that these spell checkers follow the most “up to date” rules. But from my experience, they don’t. They are always one step behind. And when you use outdated grammar rules, publishers, editors and other members of the writing world, will not receive the best impression of you.

      I hope this helps!

  2. Some good tips Darcy. I’ve published a lot of content online both for previous employers as well as my own business. Always great to see the piece finished but incredibly frustrating when someone picks up on errors or worse again misinformation because of an error.

    1. Yes, I hear you, Jason! A lot of work goes into maintaining a business ( I should know!) and it can be very anxiety provoking when someone spots an error or you think there may be errors in the published works. Congrats on publishing online. I would love to hear more.

  3. Excellent advice for anyone considering a business of any kind. Seriously, though, a restaurant owner wouldn’t think of creating his own advertisements whether in newspapers, magazines or online. He would hire someone to take care of that for him, yet so many online entrepreneurs assume they can do it all themselves and still maintain their professionalism. I have to admit, I was one of them. Thanks to you I have now been enlightened. Do you know where in Canada I could find a reasonably priced proofreader?

    1. Hi, Deb! Thank you for sharing your thoughts. Most proofreaders charge $4/page for most projects. I myself, am a Canadian proofreader. I always strive to work within my clients budgets and all of my past clients have found my work affordable. Proofreaders can also be found on websites such as Upwork, where buyers can post ads with their budget included and professionals will come to them. Some proofreaders on Upwork follow budgets and others don’t. I find it is always best to follow a potential clients budget on online platforms. It’s how you build relationships! 🙂

      If you have any more questions about proofreading, please do not hesitate to contact me through my website form or straight email. (darcy@darcypeltzproofreadingservices.com)

  4. You said it best – “. Deciding to NOT Invest In Professional Help Can Be More Costly Than Making The Actual Investment”

    I’ve been running a blog for quite some time now, and I can’t explain enough to people how important it is to hire a proofreader or use some proofreading tool like Grammarly. (at least)

    Having grammatical errors has a terrible effect on your site because of two reasons. It tells the reader how unprofessional your blog is, and it tells the search engines that you’re not serious about delivering top-notch content.

    It’s an easy fix and a worthwhile one!

    1. Thank you so much for your kind words and point of view! I couldn’t have explained things better myself. I didn’t even consider what impact errors can have on online ranking. That is an excellent point that should be made known.

      Thanks again!

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